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GDPR and Terms & Conditions 

Do those steps to ensure your business is legally protected by adding your Privacy Policy and Terms & Conditions to the registration process before inviting your staff.

Before you start inviting your staff do your OnSinch instance, there is one critical step you need to take: setting up your legal documents. Ensuring that your GDPR (Privacy Policy) and Terms & Conditions are in place is a legal necessity. In OnSinch, these documents are integrated directly into the registration process. This means that before a staff member can successfully create an account, they must read and explicitly approve these policies.

❗Note: Populate these fields before inviting your staff. If a staff member registers before you upload your specific documents, they will be agreeing to default or empty terms, which can lead to legal complications for your business later on.

How to upload your legal documents

Updating your legal policies is straightforward and can be done in just a few clicks within your agency settings.

  1. Navigate to Settings

  2. Go to Agency theme settings.

  3. Locate the tab labeled Texts.

  4. Scroll down to the Legal policy and Privacy policy sections.

In these sections, you can paste the full text of your documents. Once you click Save, these texts will automatically appear as clickable links on the staff registration page.

Using OnSinch Templates

We know that drafting legal documents can be a daunting task. To help you get up and running faster, OnSinch provides templates for both GDPR and Terms & Conditions during your onboarding sessions.

  • Vetted by Experts: These templates have been checked by our legal advisors to cover the standard needs of the staffing and crewing industry.

  • Customizable: While the templates are a great starting point, we recommend having them reviewed by your own legal counsel to ensure they align with your specific business model and local regulations.

Why this matters for your business

  • Data Protection: The Privacy Policy ensures you are transparent about how you handle personal data, keeping you compliant with GDPR regulations.

  • Clear Rules: The Terms & Conditions establish the "rules of the game" for your staff, covering everything from conduct to payment terms.

  • Seamless Onboarding: By having these ready, you ensure that every staff member is legally onboarded from their very first interaction with the system.

 

💡Note: Once your legal documents are saved, you’re one step closer to your first "Staff Invite"! Check out our guide on "The Essential Pre-Lauch Checklist" to make sure your workspace looks the part before they arrive.